Privacy Policy

Hills Grappling Club Pty Limited
(“Hills Grappling Club”, “we”, “our”, “us”)

Effective Date: 1 January 2020

1. Purpose of this Policy

We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how Hills Grappling Club Pty Limited collects, uses, stores, and discloses personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

2. What Information We Collect

We may collect the following types of information from members, parents/guardians, visitors, and staff:

  • Personal details – full name, date of birth, gender, contact details (phone, email, address).

  • Emergency contact details – name and phone number of nominated contact.

  • Health and medical information – relevant medical conditions, allergies, or injuries needed to ensure safe participation in training.

  • Payment information – billing address, bank account or credit/debit card details processed through secure third-party providers.

  • Photos and videos – training, competition, or promotional images (with consent).

  • Membership records – attendance, grading history, progress, and event participation.

3. How We Collect Your Information

We collect personal information in several ways, including:

  • Directly from you when you apply for membership, register for classes or events, or communicate with us.

  • From parents/guardians when enrolling children under 18.

  • Through our website, social media, and online registration forms.

  • From payment providers when processing membership fees.

4. Why We Collect and Use Your Information

We collect personal information for purposes including:

  • Managing membership records and class attendance.

  • Ensuring participant health and safety during training.

  • Processing payments and issuing invoices.

  • Communicating updates, schedules, and promotions.

  • Organising competitions, seminars, and events.

  • Complying with legal and regulatory obligations.

5. Disclosure of Personal Information

We will not sell or trade your personal information. We may share information with:

  • Coaches, staff, and contractors where necessary for training and safety.

  • Payment processors and IT service providers.

  • Event organisers, governing bodies, or insurers (where required).

  • Emergency services in case of injury or medical emergency.

  • Government agencies if required by law.

6. Storage and Security

We take reasonable steps to protect personal information from misuse, loss, or unauthorised access. This includes secure digital storage, password-protected systems, and restricted staff access.

7. Access and Correction

You may request access to the personal information we hold about you, or ask us to correct it if inaccurate. Requests can be made by contacting us directly (see Section 10).

8. Marketing and Communications

We may use your contact details to send updates, newsletters, or promotions related to Hills Grappling Club. You may opt out at any time by following the unsubscribe link or contacting us.

9. Photos and Media

With consent, photos or videos taken during training, competitions, or events may be used for promotional purposes (e.g., website, social media, advertising). You can withdraw consent at any time by contacting us.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us:

Hills Grappling Club Pty Limited
2B 4 Hudson Ave Castle Hill NSW 2154
Email: hillsgrapplingclub@gmail.com
Phone: 0411 669 764

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website or upon request.